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Sample Letter To Inform Representatives
It is best to keep letters to state and federal agencies to one page. Give specific details about your organization and projects. Send copies of news clippings and promotional materials you feel will assist the recipient in better understanding your work with the Foundation.
Date
Title and Name of Official
Office Title
Address
City, FL Zip
Dear Title and Last Name:
We are pleased to report that we have received a $XXX grant from the Community Foundation for Palm Beach and Martin Counties. Thank you for your continued support of the Foundation.
Your support will allow us to describe your grant project. (Who will it serve? What are the benefits to your community? To the region?)
In addition to the Community Foundation for Palm Beach and Martin Counties, we also have received financial support from other contributors.
We invite you to attend a (event/exhibit/open house/class/etc.). We would like you to personally see how your support makes a difference in our organization. (Invitations are enclosed; the event will take place on, etc.) In the meantime, I have enclosed our newsletter and news releases to inform you of the events we are sharing with the community.
Thank you again.
Sincerely,
Your Name
Title, Organization
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